Diaspark Promoflow is robust high volume transactional ERP for the promotional industry, integrating all functions with powerful automation and complete visibility into supply chain management

  • Cloud-based ERP solution facilitating complete job management at any time, anywhere access
  • Automated order fulfillment from customer invoicing to deliveries
  • User activity records with a time-stamp to track production
  • Real-time tracking of inventory levels, customer orders and deliveries
  • Vendor and Customer Portals to manage communications, view orders and approve artwork
  • Customer Relationship Management with centralized management of customer data and order history

Features

Integrations

Integrations with Promostandard, ASI, and leading shipping service providers

  • Integrations with leading shipping carriers like UPS, FedEx, USPS and Endicia
  • Payment gateway integration with Authorize.net
  • Integration with ASI for the credit score of promotional suppliers
  • External Camera Integration for taking final product pictures
  • Integration with Indigo and Sublimation printers

Vendor Portal

Real-time vendor interactions to speed up outsourced production jobs

  • Manage communication with vendors
  • Order acknowledgment by vendors to meet order timelines
  • Facility for the vendor to print shipping labels for shipping carriers like UPS, FedEx, USPS and Endicia
  • Vendor Inbox to display the list for all pending and shipped Orders

Salesperson Portal

Empowering salespersons to gain a 360 degree view of customer information

  • Customer Hub to view complete customer data related to open orders, payment received and order history
  • Salesperson Dashboard to display a list of pending and completed shipments
  • Sales Analysis Reports

Customer Portal

Enabling customers to stay in par with Order progress

  • Manage communication with customers
  • Access to complete Order History
  • Option to let customers view and change open orders
  • Review proof by customers followed by approval or rejection
  • Option to let customers download statement and invoices
  • Online payments processing
  • Inventory checks before order placement
  • Shipping Cost estimates

Production

Track and manage complete production workload for in-house or outsourced jobs

  • Multiple production workflows for different imprints like Pad, Full Color Processing, Embroidery and Sublimation
  • Create workflows for Outsourced or In-House jobs
  • Integration with various machines like Indigo, Mimaki, and Sublimation Printer etc.
  • Order entry management with multiple outsourced vendors
  • Record each detail of every orders right from production type to shipping date with production tracking

Order Fulfillment

Streamline order processing with automated order fulfillment and eliminating manual tasks

  • Order fulfillment workflows to manage different types of imprints like full-color processing/Pad/Direct/Embroidery/Sublimation/Laser Itching
  • Automated email alerts to the stakeholders for all events like order acknowledgment, artwork approval or sending the invoice
  • Extensive workflows for Embroidery including Stitch approval and Digitization vendor
  • Multiple drop shipments management with order tracking

Pricing Module

Tier-based pricing with attributes for diversified production process

  • Tier Pricing
  • Discount Coupons and Promotions
  • Service and Item Pricing
  • Customer Specific Pricing

Artwork proofing workflow

Automated artwork proofing workflows to speed up production processes

  • Automated Proof generation eliminating the need of a designer for preparing the proof
  • Automatic Customer proof approval thus, putting the Order in production

Diaspark Emailer

Email marketing for promotions to let users define their own emails and schedule

  • Email marketing for promotions
  • Option to let users define their own emails and schedule

Sales Commission

Robust sales commission calculation system on various factors like:

  • Item
  • Customer
  • Salesperson Category & Salesperson
  • Target
  • Order Value
  • Territory/ State

Security

Secured Role-based user access permission for every user

  • User and Role-based security
  • Alerts for Activity logs & email across all critical events
  • Restriction of key functions’ operations to supervisor password
  • Encrypted password saving in database

Reports

Diversified in-depth reporting of each module for perfect insights

  • Comprehensive reports for business functions like:
    • Sales Analysis
    • Production Analysis
    • User Activities

Accounting

Manage financial performance with complete knowledge of accounting details

  • Complete accounting with Accounts Receivables & Payables, Bank Reconciliation and General Ledger
  • Reminder emails for events like past due invoice payments, proof approval, missing payment information, missing artwork, pre-production order approval and expedite shipping
  • Comprehensive reporting on Trial Balance, Income Statement and Balance Sheets
  • Role-based access controls for all accounting entries

Inventory

Gain visibility into inventory management and tracking

  • Define Bill of Materials (BOM) based on various attributes and values
  • Simplified management of Product SKUs (Variants)
  • Option to associate changes with the service items
  • Multi-location inventory management
  • Easy identification of inventory based on Warehouse, Aisle or Rack

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