| Module Highlights |
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The Purchase Order & Invoice creates and maintains orders, invoices, memo, returns, and credit invoices to vendors. |
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Integrated with Accounts Payable, General Ledger, Inventory and Production modules. |
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Transfers one document type to another to eliminate duplicate entries. |
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Assists in order tracking, analyzing order information by vendor, style, ship date, open order and order status |
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Tracks memos and analyzes information by vendor, style, ship date, open memo and memo status. |
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Generates analytical reports like: purchase analysis by vendor, item, and accounting period |
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| Setup |
| The Setup Section maintains all master records generated in the Purchase module. |
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Vendor Category |
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Vendors can be categorized using parameters such as services rendered, discounts, terms and conditions, invoices, and frequently purchased items. |
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Vendor |
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The Vendor feature details vendor contact information, vendor credit, and special notes. This information can be transferred seamlessly when preparing vendor related documents |
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Payment Terms |
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Individual payment terms are linked to unique ID numbers to prepare invoices with accurate information, allowing the user to select payment terms, while maintaining the information in the invoice, saving input time for the user. |
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Message |
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A message can be sent, along with selected documents, to the customer and linked to a unique ID number as to track past messages. |
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Ship Via |
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The Ship Via is a list of the mode of shipment used for delivery of the consignment goods by vendors. |
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Purchase Person |
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The Purchase Person provides information as to who entered the purchase along with the appropriate commission structure. |
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Vendor Special Price |
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The Vendor Special Price assigns the new price, as determined by the vendor, for a particular style/item or for a group of item/style automatically as new details are entered. |
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| Transactions |
| The user can create and maintain records for various transactions in relation to Purchases from vendor(s). |
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Purchase Order |
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The Purchase Order feature is used to generate a purchase when placed to a vendor. The user can generate, print, issue and manage purchase orders using the purchase order window. |
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Purchase Invoice |
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The Purchase Invoice can be prepared directly by entering corresponding purchase order numbers, and this feature assigns ship quantity and additional information as needed. |
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Purchase Credit Invoice |
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The Purchase Credit Invoice is issued automatically by the vendor when the goods are returned, eliminating an extra step for the user. |
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Purchase Order Cancellation |
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The Order Cancellation Application provides a feature to record when an order cancellation occurs, either partially or in full. |
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Purchase Memo |
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When any item or style components are received on memo, the Purchase Memo is prepared automatically. |
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Purchase Memo Return |
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When any item or style components are returned back to the vendor, the purchase memo Memo is prepared automatically. |
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Purchase Order Quantity Change |
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The Purchase Order Quantity Change feature tracks a change in quantity on the order, and ensures that the changes are reflected in the related modules, such as inventory and accounts payable. |
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Purchase Invoice Edit |
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This feature allows the user to edit a purchase invoice after its has been posted and is not editable through purchase invoice screen. |
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Purchase Order Acknowledgement |
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This feature acknowledges the receipt of the purchase orders. |
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Purchase Packing Slip |
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The Purchase Packing Slip records shipment activities for style or style components. |
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Purchase Order Tracking |
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This feature allows the user to track the current status of the purchase order and the fulfillment schedule of purchase order. |
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| Reports |
| The information from daily transactions creates reports that are easy to analyze, and can be generated from a wide range of selection criteria. |
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Purchase Order Register |
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The Purchase Order Register displays information in an accounting period, by vendor, and by style. . |
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Purchase Invoice Register |
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The Purchase Invoice Register shows details of the invoice generated in an accounting period, for a particular vendor, or by style. |
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Purchase Memo Register |
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This report details the total number of memos issued along with the accounting year, memo number & date, vendor id, style id, quantity, and item amount. |
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Purchase Memo Return Register |
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The Purchase Memo Return Register allows users access to detailed information for memo returns along with their quantity and total value. |
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Open Purchase Order Report |
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This report allows the user to analyze an open purchase order with the vendor. |
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Purchase Order Status Report |
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This report helps to track the status of purchase orders by showing invoices, memos, and order cancellation It provides the user with information on unfulfilled purchase orders and their current status. |
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Open Purchase Memo Report |
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This report gives a list of open memos that have been issued by vendors |
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Purchase Analysis Report |
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The Purchase Analysis Report helps to analyze the purchase based on item, location, vendor, accounting year, and the purchase person. |
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Purchase Summary By Item/ Sub Lot |
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This report gives a summary of the purchases that have been made with respect to each item, lot and sub lot. |
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Purchase Journal |
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The Purchase Journal Report shows the purchase from various vendors in a particular period of time with the quantity and invoice value. |
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